“Finally, one considerable operational hindrance was that internally we didn’t have a proper tracker for stuff to do. We assumed things would be straightforward...”
Could you please elaborate, giving examples of what was not straightforward and what required ad hoc meetings?
For example, while inviting speakers was mainly Dmitrii’s responsibility, it wasn’t that easy and some of them were invited by me as I knew relevant people personally. We went over several smaller tasks together, like which questions to include in the feedback forms and what kind of information we needed to provide about Helsinki for people coming from abroad.
In addition, two dynamics really increased the number of our ad hoc meetings:
We really wanted to do things well. Dmitrii liked to ask for my feedback and I readily gave it to him, and sometimes vice versa.
Gather Town made it super easy to have a chat. When another person is online you can wave them to your desk with two clicks and for the other person accepting is only one click.
I think these things improved the program. But again, we were operating reactively and it was quite stressful. Had we specced the bootcamp properly, used e.g. Trello and had structured meetings where we would have needed to only check everything’s going mostly as planned, I think we would have saved loads of time and reduced stress levels. We just didn’t have the time nor experience this time.
“Finally, one considerable operational hindrance was that internally we didn’t have a proper tracker for stuff to do. We assumed things would be straightforward...” Could you please elaborate, giving examples of what was not straightforward and what required ad hoc meetings?
For example, while inviting speakers was mainly Dmitrii’s responsibility, it wasn’t that easy and some of them were invited by me as I knew relevant people personally. We went over several smaller tasks together, like which questions to include in the feedback forms and what kind of information we needed to provide about Helsinki for people coming from abroad.
In addition, two dynamics really increased the number of our ad hoc meetings:
We really wanted to do things well. Dmitrii liked to ask for my feedback and I readily gave it to him, and sometimes vice versa.
Gather Town made it super easy to have a chat. When another person is online you can wave them to your desk with two clicks and for the other person accepting is only one click.
I think these things improved the program. But again, we were operating reactively and it was quite stressful. Had we specced the bootcamp properly, used e.g. Trello and had structured meetings where we would have needed to only check everything’s going mostly as planned, I think we would have saved loads of time and reduced stress levels. We just didn’t have the time nor experience this time.